August 2025 Expensify Travel update: Centralized travel billing, event management, and itineraries

Coordinating business travel is one of the last great pain points in modern work, so we built Expensify Travel to eliminate the hassle. From booking flights to managing expenses, we’ve automated the process for travelers, admins, and everyone in between.

This month, Expensify Travel gets even better with three powerful updates.

TL;DR: What’s new in Expensify Travel (August 2025)

• Centralized billing for company-wide travel purchases
• Built-in event travel management for group bookings
• Smart, mobile-friendly travel itineraries for every employee

Central billing is here

Travel budgets aren’t one-size-fits-all. With centralized billing, your company decides how travel is paid for and who controls it.

Now you can:

• Choose which expenses go on the company card (flights, hotels, cars, etc.)

• Assign one card for the whole team or different cards for each department

• Auto-categorize, reconcile, and track receipts – no manual entry required

• See all travel bookings and expenses in realtime

• Prevent fraud with stricter spend controls

• Close the books faster with automated reconciliation

Manage group travel like a pro

Offsites, conferences, and client summits don’t have to come with spreadsheet chaos. With built-in event management, Expensify Travel keeps everything organized.

You can now:

• Share custom travel booking links for any event

• Let each attendee book their own travel within your policy

• Set different rules per traveler or apply them in bulk

• Create reusable templates for recurring events like candidate interviews

• Track and bill everything centrally to stay on budget

Travel itineraries, reimagined

Scrambling to find your gate or hotel address? Expensify Travel now delivers beautiful, organized itineraries for every traveler, right inside the app.

What’s included:

• All bookings grouped by trip, whether prepaid or charged at checkout

• Admins and exec assistants can book on behalf of others, with expenses routed correctly

• Employees automatically receive trip info for flights, hotels, cars, and rail

• Perfect for solo travelers, assistants, and group coordinators alike

Try it out now at the Expensify Travel page, and let us know how we can make it even better.

– david

founder and CEO of Expensify

P.S. Want to see it in action? Watch the demo video below!

P.P.S. Questions or feedback? Email concierge@expensify.com – we’re here to help.

FAQs

• What is centralized travel billing and how does it benefit finance teams?

  Centralized travel billing lets your company control which travel expenses go on company cards and who pays what. It simplifies reconciliation, enforces policy compliance, and gives finance a realtime view of travel costs.

• Can I still let individual team members book travel while using centralized billing?

  Yes. With Expensify’s update, travelers can book within policy limits while the company retains control over which charges are billed centrally and how reconciliation happens.

• How does the built-in event travel feature work for group bookings?

  You can share a custom travel booking link for an event, allow attendees to choose their own travel within rules, set per-attendee policies, and track everything centrally, making group trips easier to manage and audit.

• How quickly can I adopt these new features for my organization?

  You can enable them immediately in the Expensify Travel settings. Start with a pilot group, collect feedback, train users, and then roll them out company-wide. The infrastructure is built to support adoption with minimal friction.